Ready4AI Privacy Policy

Effective Date: 1st September 2025
Last Updated: 1st September 2025

1. Introduction

Apply Logic Ltd, trading as Ready4AI ("Apply Logic," "we," "us," or "our") is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, process, and protect your information when you use our AI website optimization services.

Key Points:
  • We minimize data collection to what's necessary for our services
  • We use AI technology to analyze website content and generate recommendations
  • We implement strong security measures to protect your data
  • You have control over your personal information and can withdraw consent

2. Who We Are & How to Contact Us

Data Controller: Apply Logic Ltd (trading as Ready4AI)
Business Address: 9 Ridgeway, East Grinstead, West Sussex, England, RH19 4BW
Email: [email protected]
Data Protection Officer: [email protected]
Website: https://ready4ai.io

For privacy questions or to exercise your rights, contact us at: [email protected]

3. Information We Collect

3.1 Personal Information You Provide

Account Registration:

  • Name and email address
  • Company name (optional)
  • Password (encrypted)
  • Payment information (processed by third-party providers)

Service Usage:

  • Website URLs you submit for analysis
  • Preferences and settings
  • Support communications
  • Feedback and survey responses

3.2 Website Content We Analyze

For Scanning Services:

  • Publicly accessible website content (text, HTML, metadata)
  • Website structure and navigation
  • Page performance metrics
  • Images and media files (metadata only)
  • Technical specifications

For Content Generation Services:

  • Existing website content for context
  • Content preferences and guidelines
  • Target audience information
  • Brand voice and style requirements

3.3 Automatically Collected Information

Technical Data:

  • IP address (anonymized after 30 days)
  • Browser type and version
  • Device information
  • Operating system
  • Pages visited and time spent
  • Referrer information

Cookies and Tracking:

  • Essential cookies for service functionality
  • Analytics cookies (with consent)
  • Preference cookies for user settings
  • Security cookies for fraud prevention

4. How We Use Your Information

4.1 Service Delivery (Legal Basis: Contract Performance)

  • Website Analysis: AI processing of submitted websites to generate readiness scores
  • Content Generation: Creating AI-optimized content based on your requirements
  • Report Delivery: Providing analysis results and recommendations
  • Account Management: Managing your service subscriptions and preferences

4.2 Service Improvement (Legal Basis: Legitimate Interest)

  • AI Model Training: Improving our AI algorithms (using anonymized data)
  • Quality Assurance: Monitoring service performance and accuracy
  • Feature Development: Developing new tools and capabilities
  • Bug Fixes: Identifying and resolving technical issues

4.3 Communication (Legal Basis: Consent/Contract)

  • Service Updates: Notifying you about important service changes
  • Support: Responding to your questions and technical issues
  • Marketing: Sending promotional materials (with explicit consent only)
  • Legal Notices: Sending required legal communications

4.4 Legal Compliance (Legal Basis: Legal Obligation)

  • Regulatory Requirements: Complying with data protection laws
  • Security: Preventing fraud and protecting against threats
  • Records: Maintaining records for audit and compliance purposes

5. AI Data Processing

5.1 How Our AI Systems Work

Our artificial intelligence systems process website content to:

  • Analyze structure and content for AI optimization opportunities
  • Generate readiness scores based on current AI LLM standards
  • Create content recommendations for improved AI discoverability
  • Identify technical improvements for better AI accessibility

5.2 AI Processing Safeguards

  • Human Oversight: AI outputs are reviewed for quality and appropriateness
  • Bias Mitigation: Regular testing for algorithmic bias and fairness
  • Accuracy Monitoring: Continuous monitoring of AI recommendation quality
  • Content Filtering: Automated detection of potentially sensitive content

5.3 AI Training Data

  • We may use anonymized service data to improve our AI models
  • Personal information is never used for AI training
  • Website content is anonymized before any training use
  • You can opt out of data use for AI improvement

6. Data Sharing and Disclosure

6.1 We Do NOT Sell Your Personal Data

Ready4AI does not sell, rent, or trade personal information to third parties for marketing purposes.

6.2 When We Share Information

Service Providers (Data Processors):

  • Cloud hosting providers (AWS, Google Cloud)
  • Payment processors (Stripe, PayPal)
  • Email service providers (for transactional emails only)
  • Analytics providers (Google Analytics with anonymization)

Legal Requirements:

  • Court orders or legal process
  • Protection of rights and safety
  • Fraud prevention and security
  • Regulatory compliance

Business Transfers:

  • Merger, acquisition, or asset sale (with privacy protection requirements)

6.3 International Data Transfers

  • Primary data processing in UK
  • Some service providers located in other countries
  • Appropriate safeguards in place (Standard Contractual Clauses)
  • Adequacy decisions where applicable

7. Data Retention

7.1 Retention Periods

  • Account Information: Until account deletion + 30 days (Service delivery)
  • Website Scan Data: 30 days (Report generation)
  • Generated Content: 90 days (Service delivery)
  • Support Communications: 2 years (Quality assurance)
  • Payment Records: 7 years (Legal/tax compliance)
  • Analytics Data: 26 months anonymized (Service improvement)

7.2 Automatic Deletion

  • Inactive accounts (no login for 2+ years) are automatically deleted
  • Temporary processing data deleted within 48 hours
  • Website content cache cleared after analysis completion

8. Your Privacy Rights

8.1 Under GDPR (EU/UK Residents)

Access Rights:

  • Request a copy of your personal data
  • Understand how your data is processed
  • Receive data in portable format

Control Rights:

  • Correct inaccurate personal information
  • Delete your personal data ("right to be forgotten")
  • Restrict or object to certain processing
  • Withdraw consent at any time

Data Portability:

  • Export your data in machine-readable format
  • Transfer data to another service provider

8.2 Under CCPA (California Residents)

  • Right to know what personal information is collected
  • Right to delete personal information
  • Right to opt out of data sales (we don't sell data)
  • Right to non-discrimination for exercising privacy rights

8.3 How to Exercise Your Rights

Email: [email protected]
Subject Line: "Privacy Rights Request - [Type of Request]"
Include: Account email, request details, identity verification

Response Time: 30 days (may extend to 60 days for complex requests)

9. Data Security

9.1 Technical Safeguards

  • Encryption: Data encrypted in transit (TLS 1.3) and at rest (AES-256)
  • Access Controls: Multi-factor authentication and role-based access
  • Network Security: Firewalls, intrusion detection, and monitoring
  • Regular Updates: Security patches and system updates

9.2 Organizational Measures

  • Staff Training: Regular privacy and security training
  • Background Checks: Security screening for personnel with data access
  • Incident Response: Procedures for data breach detection and response
  • Vendor Management: Security requirements for all service providers

9.3 Data Breach Notification

  • Supervisory Authority: 72 hours (where required)
  • Affected Individuals: Without undue delay if high risk
  • Notification Content: Nature of breach, likely consequences, mitigation measures

10. Cookies and Tracking

10.1 Types of Cookies We Use

Essential Cookies (Always Active):

  • Authentication and security
  • Service functionality
  • Load balancing
  • Fraud prevention

Analytics Cookies (Consent Required):

  • Website usage statistics
  • Performance monitoring
  • User experience improvement
  • Error tracking

Preference Cookies (Consent Required):

  • Language and region settings
  • Theme and display preferences
  • Notification settings

10.2 Cookie Management

Browser Controls: Configure cookie settings in your browser
Consent Management: Use our cookie preference center
Opt-Out Tools: Industry opt-out tools for advertising cookies

10.3 Third-Party Cookies

  • Google Analytics (with IP anonymization)
  • Payment processor cookies (for transactions only)
  • No advertising or tracking cookies without consent

11. Children's Privacy

Age Restriction: Our services are not intended for children under 16
No Knowing Collection: We do not knowingly collect data from children
Parental Discovery: If we learn of child data collection, we delete it immediately
Parental Rights: Parents can contact us to review or delete their child's data

12. Changes to This Privacy Policy

12.1 Notification of Changes

  • Material Changes: 30 days advance notice via email
  • Minor Updates: Notice on website and in service
  • Emergency Changes: Immediate notice for security/legal reasons

12.2 Continued Use

Continued use of our services after policy changes constitutes acceptance of the updated policy.

13. Specific Service Privacy Information

13.1 Website Scanning Service

  • Data Processed: Only publicly accessible website content
  • Processing Purpose: AI analysis for optimization recommendations
  • Retention: 30 days for report generation
  • Sharing: No sharing of analyzed content with third parties

13.2 Content Generation Service

  • Data Processed: Website content, brand guidelines, preferences
  • Processing Purpose: AI content creation and optimization
  • Retention: Generated content stored for 90 days
  • Quality Control: Human review of AI-generated content

13.3 Active Integration Service

  • Data Processed: Real-time website content, performance metrics
  • Processing Purpose: Dynamic content optimization
  • Retention: Real-time processing, no long-term storage
  • Security: Encrypted API connections, access logs

Contact Information & Complaints

Privacy Questions

Email: [email protected]
Response Time: 5 business days for general inquiries
Data Protection Officer: [email protected]

Complaints Process

  • Internal: Contact our privacy team first
  • Supervisory Authority: File complaint with relevant data protection authority
  • Legal Action: Right to seek judicial remedy

Relevant Supervisory Authorities

  • UK: Information Commissioner's Office (ICO)
  • EU: Data protection authority in your country
  • California: California Attorney General's Office

Apply Logic Ltd (trading as Ready4AI) - Committed to Privacy and Data Protection
Policy Version 1.0 | Last Updated: 1st September 2025